Rev.  2018

THE CONSTITUTION

The National Society of Black Engineers Chapter at Texas Tech University

PREAMBLE

The National Society of Black Engineers, as a national student and professional based organization, does
hereby dedicate itself to the development of intensive programs for increasing Black and other minority
participation in the fields of science, technology, engineering, and mathematics. These programs will be
initiated inside and outside the university and will also serve to strengthen relations between the professional industry and the Black community. This organization will endeavor to provide counseling to all its members.

ARTICLE I --- NAME

This organization shall be known as “The National Society of Black Engineers Chapter at Texas Tech University”, hereafter referred to as NSBE.

ARTICLE II --- OBJECTIVES  AND MISSION STATEMENT

The objective of NSBE shall be to stimulate and develop student interest in engineering, to strive to increase the number of students studying engineering at all levels of engineering by both the Black and other minority communities and to achieve in the advancement for the Black engineer within the individual engineering disciplines. The mission statement of NSBE shall be to increase the number of culturally responsible Black engineers, who excel academically, succeed professionally, and positively impact the community

ARTICLE III --- MEMBERSHIP


SECTION 1. ANTI-DISCRIMINATORY STATEMENT

NSBE does not deny or define membership on the bases of race, color, religion, national origin, gender, age, disability, citizenship, veteran status, sexual orientation, gender identity, or gender expression 

SECTION 2. MEMBER

An undergraduate student enrolled in an accredited educational institution or program that offers a degree in the field of engineering and is a candidate for a degree in science, technology, engineering, and mathematics.

A graduate student who has received an undergraduate degree in such a program.

 

SECTION 3. PAID MEMBER

Has paid chapter dues.

Has attended at minimum one event (i.e. meetings or community service events)

 

SECTION 4. PAID ACTIVE MEMBER

Has paid both chapter and national dues.

Participates in a minimum of 50 percent of NSBE events or community service.

 

SECTION 5. ALUMNI MEMBER

A person who has received a B.S. or advanced degree in science, technology, engineering, and mathematics.

Has received a registered membership card through the payment of annual membership fees.

 

SECTION 6. AFFILIATE MEMBER

A person who does not meet the definition of a member but who supports the goals of NSBE, have official power to hold office and vote, does have the power to be a delegate of national conventions.

Has received a registered membership card through the payment of annual membership fees.

 

SECTION 7. SELECTION PROCEDURES

Prospective members must attend a general meeting session in-person to join the organization.

Prospective members must pay annuals dues to join the organization.

A resume, revised within a month of submission, must accompany payment of dues.

If the above three items have been completed the prospective member is added as a member to the organization.

SECTION 8. STRIKE  SYSTEM

- Strikes shall be rated on a star system
- Strikes shall be given to members that break NSBE rules.
- All strikes shall be discussed by the executive board before being confirmed. Although the strike is discussed, only the       Parliamentarian has the power to make any strike official. 
     

In the absence of the Parliamentarian or a conflict of interest, the duties and power of the parliamentarian are transferred to the highest-ranking board member. The rank is President > Vice President > Secretary > Treasurer > Programs Chair > Senators > Membership Chair > SORC rep > Academic excellence chair > Diversity Chair >Webmaster > Historian 

If the highest-ranking board member present also has a conflict of interest or is absent, the duties fall to the next ranking board member.

- On the 4th strike, the board would move for the removal of that member. This will be handled by the Parliamentarian. The member being removed would be given an opportunity to make a case for his/herself. A minimum vote of 2/3 is required for the removal of a member. However, if the number of votes is above 50%, the parliamentarian can either void the removal or have any extra inputs and call for a recast of votes. If after the second cast of votes, the votes are still less than 2/3, the removal is automatically void.


- After a member has been through the removal process, the next strike he/she gets would be considered a ‘critical strike’. If a critical strike is given, 3 board members (president or a stand-in must be included) can remove the member. The parliamentarian just needs to confirm their decision. 

 

THE STAR SYSTEM
Various levels of offenses and their reparations would incur various stars of strikes. Various offenses and their stars are listed below. If an event is not listed below, the board would discuss the star level and the parliamentarian has the final say.

 

       *Verbally or Physically

.

ARTICLE IV --- VOTING


SECTION 1.
Each Paid Member and Affiliate Member is entitled to one vote on chapter business.

SECTION 2.

In case of a tie in voting, Chapter Chair will have the tie-breaking vote.

ARTICLE V --- ADMINISTRATION

SECTION 1.

There shall be an Executive Board of NSBE that shall consist of President, Vice-President, Secretary, Treasurer, SORC Representative, Programming Chair, Historian, Parliamentarian, Webmaster, Membership Chair, Senators, Academic Advising Chair and Committee Chairs.

 

SECTION 2.

The Executive Board:

Shall determine all questions of policy and administer the affairs of NSBE under provisions of the law by which it is incorporated.

Shall direct investment and care of funds of NSBE and make appropriations for specific purposes.

Shall make regulations for NSBE consistent with the by-laws for the management of affairs.

Shall not receive any stated salary for their service as a member of the board, but by resolution of the President and Executive Board, expenses of attendance may be allowed for attending Regional and National meetings.

Shall approve of all speakers to speak at the regular meetings. There will be one speaker per month, and general members may recommend the speaker to the Executive Board.

 

SECTION 3.

There shall be a Chair Emeritus:

After the term of office as President, he/she serves as a Chair Emeritus.

Chair Emeritus assists the Executive Board upon request and updates this constitution every two years.

SECTION 4.

There shall be one or more advisors to NSBE.

The advisor shall be a faculty or staff member and will serve to guide and advise the Executive Board and NSBE in achieving its stated goals and objectives.                                

The advisor shall oversee adherence to university standards, rules, and/or policies as well as the organization’s constitution and by-laws.                                                               

The advisor shall attend organizational meetings and functions (encouraged).                                     

The advisor shall Facilitate and support the organization’s program planning and decision making. 

The advisor shall certify the organization’s expenditures by co-signing all checks or vouchers (encouraged).

ARTICLE VI --- COMMITTEES

SECTION 1.

There shall be four standing committees for Texas Tech NSBE:

- Communications

- Finance

- Membership

- Programming

- Additional adjunct committees may be formed as necessary.

 

SECTION 2.

These committees shall have the following duties:

 

A. Communications

Maintains communication between the executive board and the members, the chapter, and the local community.

Responsible for posting flyers and other notices (TechAnnounce, Facebook event, etc.) 5 days in advance of all activities.

Assist all members in having e-mail accounts.

Responsible for maintaining and updating the Texas Tech NSBE Home Page on the Internet

 

B. Finance

Responsible for the financial growth of the organization.

Plans and executes activities to acquire funds, thereby, ensuring quality programs offered by the organization.

Manages the sales of NSBE paraphernalia.

Provides advice for financial spending and ensures that all spending is within the budget

Responsible for the selection of rates and discounts while pursuing the best economical arrangements of travel and large activities that require the reservation of local accommodations.

 

C. Membership

Accumulate all names, addresses, etc. of the entire NSBE chapter, then is responsible for submitting a chapter directory for all members to use to their benefit.

Responsible for the organization of membership recruitment tables and move toward the enhancement of NSBE members.

Re-chartering Chapter

 

D. Programming

Plans and executes all Texas Tech NSBE events outside of Black History activities.

Responsible for orchestrating community service events with the Texas Tech and Lubbock communities.

Maintains a log of individual and group community service hours.

 

SECTION 3.

Officers other than the President cannot enter into any contract that is legal and binding concerning NSBE unless an offer is given prior approval by the President.

 

SECTION 4.

All committee chairs will be appointed by the Chapter Officers. Each nomination will be ratified by a majority vote of the Chapter Officers. The President shall have the tie-breaking vote should the need arise.

 

SECTION 5.

All committee chairs must meet the academic requirements stated in Article VIII, Section 2 of the Texas Tech NSBE Constitution.

 

SECTION 6.

The term of office is one year for all officers and committee chairs. All reports of duties responsibilities, accomplishments, and hardships shall be turned over to the incoming CEB member.

ARTICLE VII --- REQUIREMENTS FOR EXECUTIVE BOARD

 

SECTION 1.

Each executive board position must be elected by a majority vote of eligible voters present at the election and must meet Texas Tech University Regulations.

 

SECTION 2.

Minimum requirements for students selected as officers of officially recognized student organizations and clubs including classes shall be as follows:

Have at least a 2.5 GPA at the time of election or elections and at least a 2.5 GPA for the preceding semester or the two preceding summer terms, at the time of election and term of office.

May not be on any scholastic probation during the time of office.

The above requirements also apply to committee chairs.

All elected and appointed officials must make a reasonable attempt to attend RLC.

 

SECTION 3.

Each executive board member must abide by the following code of ethics:

I will act with honesty and integrity in any and all organizational matters or personal matters that may pertain to or impact my role as a leader in TTU NSBE.

I will conduct myself professionally and ethically when representing TTU NSBE or Texas Tech University.

I will avoid personal situations that will negatively impact my community, my chapter, TTU, or NSBE as a whole.

I will act in good faith, responsibly, with due care, competence, and diligence, in a manner that will bring credit to my office, TTU NSBE.

I will always strive to keep all criticisms and critiques, confidential, and constructive.

I will show courtesy to subordinates, the general membership, fellow executive board members, and TTU Staff and Faculty.

As a part of my responsibility as an Executive Board member of TTU NSBE, I acknowledge the importance of passing my skills and relevant knowledge of my position and the organization as a whole to, not only to my successor but to any member whom may express interest. Thus, I will not withhold any information or knowledge that may be of importance to the success of TTU NSBE.

I will be resolute in upholding and/or executing the policies, rules, all majority concluded decisions, the Chapter Constitution, and the By-Laws of TTU NSBE.

I will be resolute in upholding the Mission of NSBE in all that I do for the chapter.

I will adhere to and uphold the operating procedures, rules, modus operandi, and expectations of TTU and the Whitacre College of Engineering.

I will adhere to and uphold the policies and regulations of the TTU administration as outlined in the Student Handbook and Code of Student Conduct.

I will not knowingly be a party to any illegal activity or engage in acts that are discreditable to my office, TTU, COE, or TTU NSBE.

I will attend a minimum of 75% of all NSBE events and community service.


ARTICLE VIII--- OFFICERS

SECTION 1.

Members or affiliated members as defined in Article III, Section 2, will hold all elected positions.

 

SECTION 2.

The elected positions of NSBE are as follows:

A. President

B. Vice-President

C. Secretary

D. Treasurer

E. Programming Chair

F. Parliamentarian
 

SECTION 3.

Every officer can run for another or the same position after their term. Every officer can vote for themselves.
For appointed positions (WebMaster, Membership Chair, Historian, SORC Representative, Academic Advising Chair, Senators) interviews will be held with the current President, Vice-President, and the person currently in that position if they are not running for it.

If a current officer is rerunning for the same appointed position, then the interviews will be held by the President and Vice-President.

If the current Parliamentarian is running for a position, he/she cannot participate in counting the votes.

 

Any member is eligible for an NSBE elected position who:

- Has minimum classification of sophomore (or will be a sophomore the semester following the election) undergraduate status or the equivalent for the elective year.

- Is a full-time student and not graduating during the middle of his or her term in office.

- Must be a paid active member for the Top Five Positions (President, Vice-President, Secretary, Treasurer, Programming Chair)

 

SECTION 4.

Newly elected officers will take office in the official last meeting of the year.

 

SECTION 5.

Should a vacancy occur in the office of the President, the Vice-President shall fill his or her term, the vacancy in any other position shall be filled by the Executive Board or appointed by the president with a two-thirds executive board vote

 

SECTION 6.

Officer Election Process

Nominations for officers will start in early April of the spring semester.

Nominees are required to submit a resume to the parliamentarian.

Nominations will then be open for 2 weeks.

During the 2-week period, nominees can either drop or be added to the candidacy list.

On the day of elections, in late April, nominees will give a 3-4min speech on why they are fit for the position, what they can contribute to the organization to make the organization better, and any ideas for the organization or the position.

Voting will then only commence if a quorum is met. If the quorum is not met before the meeting presides, then voting will commence at the next earliest meeting time.

Voting will require a majority of all eligible voters to elect a member to a position. The vote will be done using a secret ballot to be tallied by the parliamentarian.   

SECTION 7. IMPEACHMENT

For the impeachment of an Executive Board member, the following must happen prior to them being removed from office:

Must have appropriate grounds for impeachment such as not completing duties, failing to meet officer requirements, etc.

If 1/3 of the Executive Board believes a board member should be impeached, a meeting will be held between the Executive Board, advisor, and board member in order to come up with a resolution to the problem.

If 2/3 of the Executive Board sees that the problems are continuing after the resolution meeting, then the board member may be impeached with a majority vote from the executive board and approval from the advisor.

SECTION 8. EX. STRIKE SYSTEM

The Board shall be held to the same Strike System as Members.

- Strikes shall be rated on a star system
- Strikes shall be given to board members that break NSBE rules or fail to perform their duties as NSBE board members.

    - All strikes shall be discussed by the executive board before being confirmed. Although the strike is discussed, only the Parliamentarian has the power to make any strike official. 
 

In the absence of the Parliamentarian or if the parliamentarian is being given a strike, the duties and power of the parliamentarian are transferred to the highest-ranking board member. The rank is President > Vice President > Secretary > Treasurer > Programs Chair > Senators > Membership Chair > SORC rep > Academic excellence chair > Diversity Chair >Webmaster > Historian 
If the highest-ranking board member present is the one whose strike is being discussed, the duties fall to the next ranking board member. 


- After a Board Member strikes get to 3 stars, he/she would be officially reported to the academic advisor for counseling. 

 

- On the 4th strike, the board would move for the impeachment of the board member. The proceedings for impeachment would be handled by the Parliamentarian. The board member being impeached would be given an opportunity to make a case for his/herself. A minimum vote of 2/3 is required for impeachment for a board member. However, if the number of votes is above 50%, the parliamentarian can either void the impeachment or have any extra inputs and call for a recast of votes. If after the second cast of votes, the votes are still less than 2/3, the impeachment is automatically void.

 

- After a board member has been on trial for impeachment, the next strike he/she gets would be considered a ‘critical strike’. If a critical strike is given, 3 board members (president or a stand-in must be included) can impeach the board member. The parliamentarian just needs to confirm their decision. 

THE STAR SYSTEM
Various levels of offenses and their reparations would incur various stars of strikes. Various offenses and their stars are listed below. If an event is not listed below, the board would discuss the star level and the parliamentarian has the final say.

 

 

 

 

 

 

 

 

 

 

 

 


 

 

ARTICLE IX --- DUTIES OF EXECUTIVE BOARD

SECTION 1.

Duties of ELECTED OFFICERS are as follows:

A. President

Presides over all official meetings of NSBE.

Serves as the representative of NSBE.

With the advice of standing NSBE advisors, advise NSBE in order to achieve all short and long-term goals.

Submit a monthly report to their regional counterpart on the progress of our chapter.

Oversees the Membership Committee.

 

B. Vice-President

Presides in the absence or inability of the President.

Implements any activities, duties, and responsibilities as designed by the President.

Represents the Texas Tech chapter of NSBE in interactions with other organizations.

Contacts and schedules companies for general body meetings.

Oversees the Program committee.

Create a monthly membership report to be presented to the executive board.

 

C. Secretary

Presides over the administrative zone.

Handles or oversees all chapter communications.

Documents minutes of all official executive and general meetings.

Make all documents available to the general body.

Responsible for all incoming and outgoing mail, and responsible for reserving rooms for meetings.

Compiles press releases to be delivered to news mediums

Oversees the Communications Committee.

Create a monthly membership report to be presented to the executive board.

 

D. Treasurer

Presides over the finance zone

Keeps accounts and deposit NSBE funds to maintain the paid membership roll and collect annual dues of NSBE in a manner approved by the Executive Board.

Oversees the Finance Committee.

Plans and implements fundraisers.

Create a monthly membership report to be presented to the executive board.

 

E. Programming Chair

Presides over the program zone.

Provides an ideal educational and social climate among members.

Promotes and stimulates interest in the various engineering disciplines at Texas Tech University while exposing undergraduate students to different aspects of professional engineering.

Oversees the Programming Committee.

 

F. Parliamentarian

Conduct and enforce parliamentary procedure for all organizational matters.

Ensures all activities fall along the lines of our Constitution and by-laws.

Enforce the Robert’s Rules of Order.

In charge of organizing the election but in the event where the parliamentarian is running for a position, another board member must orchestrate the election.

 

Duties of APPOINTED BOARD members are as follows:

A. Historian

Captures NSBE events through photography and video.

Responsible for maintaining the chapter photo album.

Responsible for updating the NSBE Alumni extension which is a directory of graduated members from Texas Tech University

Organizes yearly Executive Board photographs.

 

B. Membership Chair

Plan at least one event a month for members to socialize with each other.

Organizes programs and activities such as Black History Month displays, the NSBE History Games, and keeps the members abreast of current issues affecting the Black community.

Plan membership drives.

Oversees retention program

Create a monthly membership report to be presented to the executive board.

Go out every 2 weeks and promote NSBE events

 

C. Webmaster

Update the online photo album.

Add meeting minutes to the website.

 

D. SORC Representative

Representing the organization in all SORC meetings and events.

Relay all announcements and updates made by the SORC to the organization.

Act as a communication link between the SORC and the organization.

Act as a budget and finance representative to help the organization by applying for the fund.

Represent the chapter at official NSBE Zonal/Regional/National meetings and Conferences

 

E. Academic Advising Chair                                                                                                          

Monitor the academic performance of NSBE members and provide solutions if any related problems are noticed.

Organize regular study halls at intervals.                                                                                        

Provide scholarship opportunities and information to NSBE members.

Create academic events that will benefit members

 

F. Sponsorship chair                                                                                                                                 

Reach out to companies and potential sponsors

Work with the treasurer and Vice president to create a sponsorship packet

Make reports on expenditures from company sponsorship

Work on getting awards for the chapter

 

G. PR Chair

Maintain and update the TTU NSBE website, Facebook, Twitter, and Instagram.

Act as a liaison between the national, regional, and other NSBE chapter social medias

H. PCI Chair

Handle all NSBE pre-collegiate events

Plan and organize outreach between middle school and High school

Promote diversity in NSBE.

I.  Engineering Diversity Chair

Plans and executes professionalism workshops (ie: Carpe Diem, Job Fair Academy)

J. Brand Ambassador

The mission statement of NSBE shall be to increase the number of culturally responsible Black engineers, who excel academically, succeed professionally, and positively impact the community

K. Retention Chair

Plans and executes events for Freshman and Transfer Students, liaison between Executive Board and Freshman Top 5 Board

 

SECTION 2.

 All elected positions are responsible for submitting a monthly report to their chapter executive board.

ARTICLE X --- MEETINGS

SECTION 1.

A. Regular meetings of NSBE shall be held every other week following the first general meeting.

B. Executive board meetings will be held the week of the general meetings.

C. Committee meetings will be held when necessary.

D. The President or Vice-President has the right to call a special meeting for emergency purposes one day in advance.
 

SECTION 2.

The program at regular meetings will be as follows:

Introduction

A. Treasurer's Report

B. Committee's Report

C. Secretary’s Report

D. Discussion of old and new business

E. Program Presentation (if any)

F. Announcements

G. Closing Comments

 

SECTION 3.

Meeting with a scheduled speaker

Introduction

A. Discussion of old and new business

B. Announcements

C. Introduction of Speaker

D. Speech

E. Closing comments

SECTION 4. QUORUM

1.    The quorum for decision making will consist of 50% of the average number of general meeting attendees.

2.    No business shall be conducted without the presence of a quorum when it comes to a voting meeting.

 

ARTICLE XI --- DUES

SECTION 1.

The amount of the annual dues shall be reviewed yearly by the executive board and be subject to the approval of two-thirds of the eligible voting delegates attending a regular meeting of NSBE.

 

SECTION 2.

All officers shall have their chapter and national dues paid by the second regular meeting of the fall semester after their election in the spring or face removal unless extenuating circumstances are shown.

 

SECTION 3.

Chapter annual dues for all members shall be $15 until the day following the third general meeting or increased sooner at the authority of the Treasurer. At which time, dues shall increase to $20 for the remainder of the year, unless increased at the authority of the Treasurer. If a credit card is used, then an additional credit card fee may be applied.


ARTICLE XII --- FINANCES​

SECTION 1. COLLECTION OF FUNDS

Membership dues shall be collected before the third general meeting of each semester, otherwise, a $5 late fee is included.

The SORC representative shall be responsible for applying for and documenting funds from the Student Government Association and the Engineering Opportunities Center.

SECTION 2. MANAGEMENT OF FUNDS

Any costs occurred by the organization may be paid by the President or Treasurer.

All expenditures must be documented with an itemized receipt by the Treasurer.

All money belonging to NSBE shall be deposited into the society’s bank account within 24 hours of receiving it. All expenditures require a budget.

All income must be documented by a deposit slip and listed items from deposits.

Money cannot be deposited or removed from the account without the signatures of the president, treasurer, and advisor.

ARTICLE XIII --- BY-LAWS

SECTION 1.

The By-Laws of the Texas Tech Chapter of NSBE shall be amended by a two-thirds vote of the general membership, or by a two-thirds vote of the chapter executive board. The by-laws will be governed under the constitution

 SECTION 2. CLAUSES:

A. Dissolution clause:

Upon the dissolution of the National Society of Black Engineers, assets shall be distributed to the Whitacre College of Engineering within the meaning of section 501(c)(3) of the Internal Revenue Code, or the corresponding section of any future federal tax code.

B. Conflict of interest clause:

If any member of the Executive Board has a conflict of interest concerning an issue before the National Society of Black Engineers, he/she shall not participate in any of the discussions or voting concerning the issue.

C. Intellectual Property Clause:

The Texas Tech Chapter of NSBE owns all rights to any intellectual property.

ARTICLE XIV --- AMENDMENTS

SECTION 1.

Amendments to this Constitution may be proposed by a two-thirds vote of the Executive Board or a vote by 30 percent of the total paid active members at a regular meeting of NSBE.

 

SECTION 2.

The ratification of any amendment to this constitution shall be subject to a two-thirds vote of the CEB and approval from the advisor.

 

SECTION 3.

The Amendment must be submitted in a written proposal to the Executive Board to be reviewed. The proposal must be clearly stated and justified.

ARTICLE XV --- PARLIAMENTARY AUTHORITY

 All parliamentary authority and actions shall follow the rules and guidelines of Robert’s Rules of Order.


ARTICLE XVI – FACULTY/STAFF ADVISOR

SECTION 1. SELECTION PROCESS

A. If the NSBE needs a new Faculty/Staff advisor the organization will take nominations from the executive board.

B. The executive board will then take a vote of the nominated faculty and staff to identify the top three candidates.

C. If none of the nominated faculty or staff can serve as advisors then the executive board will speak with the Student Involvement Staff for suggestions.


SECTION 2. RESPONSIBILITIES OF THE ADVISOR.

A. Provide Feedback by listening and giving perspective insight into the organization’s development.

B. Support the organization in crisis.

C. Be knowledgeable of university or national policies that may impact the organization.

D. Co-sign Expenditures such as SGA and EOC funds etc. Provide connections to the group such as campus resources etc.


ARTICLE XVII -- RELATIONSHIP WITH OTHER ORGANIZATIONS


SECTION 1. DEPARTMENTAL RELATIONSHIPS:

A. The NSBE has a relationship with the College of Engineering. The relationship includes potential advisors and opportunities for funding.

SECTION 2. EXTERNAL RELATIONSHIPS:

​A. The NSBE has a relationship with the national chapter of NSBE. The relationship includes an annual membership that enters the organization in regional and national competitions. They also provide standardized rules and instructions on how to hold competitions.

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